Intro to PTC

AI-generated transcript by Loom.com

0:00 Hi, let's talk about parent-teacher conferences. First, I'll give some general tips and an overview of how parent-teacher conferences works and admire.

0:10 And then we'll get into the details of actually scheduling your conferences so everything goes smoothly on the big evening. First, the tips.

0:19 Tip number one, and this is very, very important. This video outlines the best practice and suggested ways to use parent-teacher conferences and admire.

0:30 Please follow these guidelines that's not to say you can't possibly manage to use the software successfully in a different way if you try to, or if you're used to it from previous years and know how to handle it, but then you're kind on your own.

0:46 The methods outlined in this video are what we support and really cover the needs of the overwhelming majority of schools.

0:53 Tip number two, on our basic training video, we said that retrieval of your data can only be as powerful as the level of precision with which you input that data.

1:06 Well, that's true here as well, of course. Updates of your data, management of your data can all only be as powerful as the level of precision with which you input that data.

1:19 It's true in regards to the actual setup of the PTC itself and it's true regarding if you're imprecise throughout the year.

1:26 Perhaps imprecise with the enrollments of each kid or maybe you have them in the wrong class, but the right course, or you aren't careful to mark down the divorces or death struggle on our let's run properly.

1:37 Your data and that includes your PTC will be messy. So throughout the year, always remember, management of your data can only be as powerful as the level of precision with which you input that data.

1:52 Tip number three, we strongly suggest filling out the PTC questionnaire that you'll find on our knowledge base. You can freeze the screen here and copy out the exact links so you can find it.

2:02 It's for your use and we'll help you have clarity on the various points you'll need to tell the system about when setting things up.

2:09 Of utmost importance, of course, is to clarify that every student is enrolled in their proper courses. Print out a student list for each teacher, you can use the student list by course enrollment list, hand each teacher their list and ask them to make sure it is correct.

2:25 Fourth tip, for clarity, it's important to realize when an admire screen or module is working with accounts and when it's working instead with individuals.

2:35 PTC works on the individual level. In fact, as we'll see later, the system even has the option to automatically create individuals for accounts that need PTC appointments because the appointments are connected to the individuals and not the accounts.

2:50 This action is very logical because you want each individual to be able to have precise scheduling and be able to have their own exact schedule for the night.

2:58 For instance, some parents may be teachers in the school and the system would need to ensure that no overlaps occur between their family's own appointments and their classes appointments or ensure that they are personally marked as not attending and their spouses marked as attending instead.

3:16 Fifth and last general tip. Many admire screens that seem pretty not user friendly can actually be very easily adapted to suit your preferences.

3:25 Depending on the screen, you can change the order of columns organized by one and sometimes more than one column in up to two ways.

3:34 Change the column and back sizing. Change the spacing between rows. Change the sizing on your screen on your browser itself.

3:42 Highlight a row. Expand hidden ID columns as well as other hidden columns for cross checking and search for a particular piece of data.

3:50 Almost every screen and dropdown and admire has at least some of those options. Check them out. Some of them make you click on a specific column first.

4:00 Just play with it. It's really worthwhile to adjust the screen to your preferred view and truly changes the whole admire experience.

4:07 Now, here's the overview of how PTC setup works and then we'll get right into the details. When setting up parent teacher conferences and admire, you'll first need to create the existence of the conference evening itself, the date and time, how many hours it'll last, how many minutes each actual parent

4:24 teacher meeting will be, and so forth. Once that's done, you have a structure for your parent teacher conferences. Now you might think, all right, now that the structure is set up, let's just schedule the appointments in Chalma, Israel, but not so fast.

4:40 Each appointment has its own details and as we said, it's connected to specific individuals. You really need all the details of each appointment to move seamlessly together whenever being adjusted.

4:52 So actually each appointment first needs to be created as an actual thing and then you can schedule them into their neat little slots.