Payment Maintenance

The Payment Maintenance window allows for modifying/updating multiple payments with one click.

Some Common Uses:

• Adding payments to batches
• Updating payments that were batched incorrectly
• Selecting a receipt letter type
• Marking receipts to be reprinted
• Changing Tax Deductible/Deposit Amounts

Step By Step

Go to Tools >> Data Maintenance >> Payment Maintenance

1. Select a lookup format
2. Check Filter if applicable, and select a filter. Click the ellipsis (...) to browse for the selected filter, or the arrow and 'New' to create a new filter.
3. Click Search
4. The window below displays payment details including Date, Payment Method, Amount, Occasion Applied To, Check #, Account ID, Account Display, Receipt Amount, Deposit Amount, Print Receipt(True/False), Receipt Print Date, Letter Code, Receipt Number, Cumulative Receipt(True/False),Payment Association Codes, Notes, CCBilled(True/False), CCBilledDate and Card Number .

Note: If a pledge was paid in installments each payment is listed separately.

A quick summary towards the bottom of the window displays a list count.

1. Select the payments to be updated. 
   1. Select All - will select all payments displayed 
   2. Deselect All - will clear all selections made
   3. Invert Selection - will clear the selections made, and select the ones that were not selected
2. Select the Field To Update, and enter the new value.

• Print Receipt- Marks payments as 'To Print' or 'Do Not Print'
• Cumulative Receipt - mark payment to receive a cumulative receipt or standard receipt
• Receipt Print Date - Update payments' receipt print date
• Letter Type - Update payments' letter code
• Clear Receipt # Override - Clear the Receipt # Override field
• Method - Change the payment method
• Send Via – change the receipt send via field from mail to email or email to mail
• Batch - Change the batch number assigned.  Press the down arrow and Edit/New to open the Batch Manager
• Payment Date - Update the payment date
• CC Billed - Mark as 'Billed' or Not 'Billed'
• Update Deposit Amount - Increase/Decrease the Deposit Amount to equal the payment amount [times, plus, minus]
• Update Tax Deductible Amount- Increase/Decrease the Deposit Amount to equal the payment amount [times, plus, minus]

Note: Use Pmt Amount * 1.05 to set the new amount as the payment amount + 5%.

Negative Numbers are allowed.

• Add Association – Click on the  ellipsis to select associations to add

  3. Clickto update

The account/payment selected can be opened by pressing the  or

Note: The account or payment that is opened this way is the last one that was selected if there were multiple payments selected.