Staff Setup

Scroll to the bottom of this page (or click here) for a Loom.com AI-generated transcript of the above video

The below article covers the most basic aspects of staff setup:

To open the staff browser, go to School >> Staff

-- OR --

go to Tools >> Administration >> Staff.

On the Staff Browser screen, you can then search for, view and edit staff members/details.

To create a new staff member, click the icon on the bottom of the screen:

The following form will then pop-up on your screen:

1. If the teacher/staff member already exists as an individual on an account, choose the  button, and choose the account with the individual. Once the account is selected, the system will prompt you to select the appropriate individual from a list of the account's individuals.
2. If the teacher/staff member doesn’t yet exist as an individual on an account, choose the button to add the teacher as an individual. (As part of the process of adding this new individual to your Admire system, you'll need to either select the account to add the individual to, or create a new account on which to place them. That is all done on the pop-up screen you'll get when you add the new individual.)
3. Once you select the individual, you can enter in other staff information as desired.
4. If the staff member is a teacher, check off teacher and then type in the display name you want to use for them (which may or may not match the actual name of the "individual" you are using as this staff member).
5.  If the teacher is going to receive their own user credentials on Admire or Adrenaline, you'll need to indicate that here and follow the steps outlined in the relevant documentation.

Once the staff member is fully created, you can assign staff positions, associations or any other information in the staff browser.

To create staff positions so that they are available to be added to staff members on the Staff Browser, go to Administration >> Staff Position Types.

1. In the line with the pen, you can type in the staff position. You can also have groups of staff positions such as office and business office.
2. In the staff browser, you can assign staff their positions by right clicking in the positions tab and selecting "New," or by clicking on the "New" button on the right side of the screen.

Note: The teacher info tab on the staff browser will be auto filled for all teachers based on their courses and sessions.

Loom.com AI-generated transcript of the video on this page:

0:01 Hi, today I will show you how to add a new teacher in an admire. Let's get started. Before we can add the new Rebi or Mora as a teacher, we first need to add them into our system.

0:14 If your teacher is already in the system, please skip ahead to the next section. In an admire, press the Open Account button.

0:21 This will open the account look good window. Why are we looking for an account? Well, before adding a new account, it is important to take the precautionary step and search through the database to ensure that there wasn't an account already created for him.

0:36 We'd like to avoid having a duplicate account which can create problems later on. Type in the Rebi's last name and click search.

0:45 The results will show below. Since our Rebi isn't in the system, let's add him now. Press New. This will open the new account window.

0:55 Let's fill in the Rebi's information. Once again, press search to make sure there are no duplicate accounts. Since there is no other account, press add new.

1:12 This will open the account page. Right-click by the individual section. Go to additional options, create Pyramor in the visuals. Now the Rebi has been added to our system and will be able to be added as a staff member.

1:29 Go to school, staff. This will open the staff page. Press the new button at the bottom of the screen. This will open up the new staff window.

1:41 Click the magnifying glass to open the smart search window. Let's search for Rebi's Friedman. Click on the right or at my Friedman and press OK.

1:55 Now we need to add the relevant staff information. Add in the staff number if your school uses staff IDs and his extension if relevant.

2:04 I will leave those blank. Add the date of hire. The date of hire is important as you will only be able to add a teacher to a course that started after the date of employment.

2:15 Add the Rebi's position by clicking on the drop down menu and choosing the relevant staff position. I will choose Hebrew teacher.

2:22 If your school is divided into departments choose the correct one for this teacher by clicking it selecting from the drop down menu.

2:30 I will leave that blank in this example. Add in the start date of the position. Add in any medical information if relevant.

2:38 Check the teacher box. This will save the staff member as a teacher allowing them to be added to courses. Add a display name.

2:47 This will add the teacher's name and the preferred way on reports. If the teacher is a supplemental teacher such as an assistant or substitute make sure to check the additional teacher only checkbox.

2:59 Now let's create a user for the Rebi so that he can input data such as attendance data, test scores and report card information into our adrenaline portal.

3:09 If you do not currently have access to adrenaline and would like to utilize this feature please reach out to our sales department to have this added to your system.

3:18 Click apply. A window will open to ask us what permissions we want to give our user. Now that all the relevant staff information has been filled out click OK.

3:31 Now out of the Freeman is in our system as a Rebi and can be added to any courses in admirer.

3:36 To see how to do that please watch our video on how to change the teacher in a course in admirer.

3:42 I hope you've enjoyed this tutorial and it helped you accomplish this task. Please like and subscribe to our channel to stay up to date for more admirer content.

3:52 Thank you for watching.