Structural Build for Track Two

AI-generated transcript by Loom.com

0:02 Good to see setup track 2. So track 2, 2 duration options, no low, has auto scheduler and parent portal, as we showed above.

0:12 So again, you'll use these two screens, of course, you'll type in the term, choose a name and pick the date and a start time.

0:19 Now, what are your two chosen appointment duration options? Here's the rule. The longer one must be a multiple of the shorter one.

0:28 So if one duration is five minutes long, the other could be 10 minutes long. If one is three minutes, the other could be six and so on.

0:36 So decide on your two durations and insert what will be the more common one, no matter if it's the shorter or the longer the default duration count.

0:52 The second duration will be recorded later on in this process, make sure you make a note of it for yourself so you'll be able to enter it when needed.

1:00 Now in the appointment interval count, and to the shorter of your two durations, regardless of which is the default, just enter the shorter one.

1:14 To calculate the total duration, figure out which teacher needs to spend the longest time in appointments, remember to factor in whether the teacher is getting the longer or the shorter appointment duration or some of each, and then take the total amount of time the teacher is spending in appointments

1:29 , add in any breaks that you plan on putting in on the following break screen if you plan on putting in any and record the total.

1:36 This is the total length of the conference. As we said, don't worry about a few extra minutes of the conference when estimating.

1:43 It won't mess things up. Now, very important to remember, in this track too only, regardless of whether you actually plan on creating any breaks, you still need to use the break screen for technical purposes.

1:57 In PTC breaks set up, use the conference name, and then put in the same time as you put for the conference start time.

2:03 And then create a break of duration zero minutes. Here, take the longer of your two planned appointment durations and use it for the break interval.

2:13 So we'll just put in six here. This will not actually create a real break in the conference scheduling, of course, because it's zero minutes long.

2:22 So you don't need to factor it in when calculating the total conference duration on the previous screen. When you're done with the zero minute breaks, If you wish to create actual breaks as well, just do so exactly as we did in the previous track.

2:36 Select the correct conference, fill in how long the break should be in the break duration field. We'll use 12 minutes as an example.

2:43 Then in start date and time, we'll fill in the date of the conference, and then make the start time precisely a full break earlier than the conference start time.

2:54 So we'll enter 648 PM. This must be precise. We'll use 90 minutes again as our appointment interval, and remember as we said, the interval in our example 90 minutes starts from the start time you insert here on this screen and based on the interval, a break is started every 90 minutes.

3:14 Just as we explained in setup track one, make sure that both the break duration and the break interval are multiples of the appointment interval you filled in on the previous screen.

3:25 To check, divide the break duration by the appointment interval. If the number you get is a whole number with no decimal, then divide the break interval by the appointment interval.

3:36 If the number you get is a whole number with no decimal, then it works. If either number ends up in a decimal, change the break or interval until the division ends up in a whole number.

3:45 If you wish, you can make a break, occur just once in the night. Enter the desired start time for the break.

3:52 It should start at the beginning of an appointment interval. And for the break into them, there's fill in anything you want, but make sure that it is much longer than the conference duration.

4:00 After choosing which of these tracks will work best for you, set up track one or set up track two, the next step's here will be to create appointments and get them scheduled.