Batches

What is a Batch?

A Batch in Admire is a compilation of one or more payments put together under this named umbrella.  Batches are grouped together according to how they were deposited into your account, therefore they are also known as Deposits.  Admire gives each Batch its own name to differentiate it from others.  Proper usage of batches in Admire allows you to easily and clearly track, search for and reference back to your payments.  

How Batching Works

Every payment entered into Admire should be entered into a Batch corresponding to how it will deposited physically into your company’s Bank Account(s).  The new Admire simplifies credit card batching, including refunds & credits with our Automatic Credit Card Batching feature.  It also simplifies batching Zelle payments and the like with Single Payment Batch.

Once a batch is complete and you no longer need to add payment to it, it can be marked Closed.  New payment cannot be added to a Closed Batch.  Additionally, Batches can be marked Recorded to Accounting and actually be imported to QuickBooks.  Learn more about that here.

Our Batch Manager screen offers an easy place where batches can be searched, viewed, edited etc.

Batch Types

Batch types restrict which payment methods care be added to a batch to help you keep your batches accurate and matching your deposits.

1. Cash - for batches with cash payments only.

2. Check - for batches with check payments only.

3. Cash/Check - for batches that have both cash and check payments.

4. Zelle - a third party deposit that deposits one payment at a time.  Learn more here.

5. Other - for batches that contain payments that are not cash, check, credit card or zelle.

6. Credit Card - for batches with credit card payments only.

Batch Status

The status of your batch affects whether or not you can edit and enter payments in it.

• Open - you can add and edit payments.

• Closed - you can no longer add payments in this batch.

• Recorded - this batch was recorded in QuickBooks and cannot accept adjustments.